Drafted for Rent ManagerSome of what we build on Rent Manager
Call notes on the right record
We summarize every call on the matching tenant, owner or unit record.
Work orders from calls, email and texts
We turn calls, emails and texts into draft work orders with the details your vendors need.
Owner updates
We draft monthly owner summaries for a manager to review and send.
Follow up tracking
When someone on your team promises a callback or a visit, we turn it into a dated task.
Team dashboards
A dashboard shows open requests by manager and property, refreshed from your records as often as your plan allows.
Answers for your staff
New staff get answers from your own policies and procedures.
Rent Manager describes its API as having complete read and write capabilities, and it says the API lets Rent Manager Online users work with any technology partner they choose. For a property management company, that means a workflow built for your team can read units, residents and service issues and, once your staff approves a change, write it back to the right record. Sastre builds those workflows, connecting Rent Manager to the phones, inboxes and spreadsheets where much of the daily work still starts.
Before we build, we confirm the current terms with Rent Manager and your team, since integration programs change over time. Whatever route your account allows decides how each workflow connects: the API first, then the reports your staff already pull, then browser steps your team approves for anything left over.
Renewals are a good example of a seam around Rent Manager. One job posting from a Rent Manager company asks its assistant manager to review lease expirations on a 90 day cycle and follow up with each resident by hand, which is exactly the kind of tracking and drafting AI can take on while your staff decides the terms.
Other workflows we build around Rent Manager follow the same draft and approve pattern:
Leases nearing expiration are flagged against your notice dates, and a renewal offer on your approved terms is drafted for each resident.
Service issues reported by phone, portal or email are drafted into Rent Manager service issues with the unit, the problem and its urgency, and emergencies go to the manager on call for approval.
Resident messages get draft replies built from the account history, and a staff member approves each one.
Residents who fall behind get reminders after your grace period, and the reminders end once Rent Manager shows the payment.
Owners receive a monthly summary drafted from their properties’ figures and open service issues, approved by a manager.
Resident screening and rent setting are left to your staff, and no workflow we build takes part in them. Each action a workflow does take, from a drafted reply to an approved write, is recorded in an action log your company owns and summarized in the monthly report.
Our renewals engine for a services company ties renewal and overdue reminders to each customer’s dates and stops them the moment a payment lands, and it returned 25 hours a week of manual follow up to that team. The same structure fits lease renewals and delinquency in Rent Manager.
Some tools we connect to Rent Manager
Questions about Rent Manager and AI
Does Rent Manager let outside partners connect to it?
Yes, Rent Manager presents its API as open to the technology partner each customer chooses, with read and write access. We confirm the current terms for your account before we build.
Will we pay Rent Manager anything extra for the connection?
That depends on your agreement with Rent Manager and its current integration program. We confirm any fee with you and with Rent Manager before the fixed quote, so it is part of the decision from the start.
Can approved changes post back into Rent Manager?
Yes, where your account’s API access includes writing, approved changes post to the right record. Until a change is approved it stays a draft, and every write is logged.
How is resident data protected?
Each workflow uses only the access it needs, and your team can revoke it at any time. Resident data stays out of model training under our providers’ business terms, and we delete the client data we hold 30 days after an engagement ends.
What does a Rent Manager project cost?
The first step is a free working session of about an hour on one Rent Manager workflow. After it, the workflow map ends in a fixed quote, and the map’s fee is credited to the build.